{"id":42127,"date":"2015-06-02T10:00:31","date_gmt":"2015-06-02T14:00:31","guid":{"rendered":"http:\/\/lemasney.com\/consulting\/?p=42127"},"modified":"2020-07-11T16:34:27","modified_gmt":"2020-07-11T20:34:27","slug":"10-things-to-know-about-google-drive","status":"publish","type":"post","link":"https:\/\/lemasney.com\/consulting\/2015\/06\/02\/10-things-to-know-about-google-drive\/","title":{"rendered":"10 things to know about Google Drive"},"content":{"rendered":"
\"Google<\/a>

Google before you Tweet is the new Think before you speak – LeMasney Consulting<\/p><\/div>\n

I talk about Google Drive a lot<\/h3>\n

So I recently gave a class at Princeton Public Library on Google Drive. I speak about it often\u00a0to organizations and internal groups as well. It is a topic that is nearly as close to my heart as visual literacy, and one that strongly affects the way I learn, work, and live. \u00a0The accompanying presentation is at this link on Google Drive<\/a>. And that, in effect, is part of the power of it. I can control who gets what kind of access to all of my documents going back to my first digital document, and can grant access or editing rights with a link.<\/p>\n

Let’s talk about the various things that I’d like you to know about using Google Drive:<\/p>\n

1. What is Drive?<\/h3>\n

Google Drive is a cloud storage and productivity system from Google that runs on phones, tablets, and desktops. Let\u2019s take a look at it!<\/a>\u00a0It\u2019s Google\u2019s version of cloud storage, like iCloud, Dropbox, etc. but more than that:\u00a0It is a way for you to store your life online.<\/p>\n

2. What can I do with it?<\/h3>\n

Collaborate with other Google account holders, or share your work with anyone.\u00a0Make documents just as if you were working in Microsoft Word.\u00a0Make presentations as if in PowerPoint.\u00a0Make drawings as if in a very light version of Inkscape.\u00a0Make spreadsheets as if in Excel.\u00a0Store and convert other documents, like Office documents from collaborators.\u00a0Work with third-party cloud services like one that allows you to digitally sign PDFs.<\/p>\n

3. How do I manage my stuff?<\/h3>\n

Folders exist in drive, and each folder and file can have different authentication and ability options. For instance, this is a folder of all of my public presentation files:<\/p>\n

https:\/\/drive.google.com\/drive\/u\/0\/folders\/0B9-YsRMv5bPqQkhTdDRNLTVkZ00<\/a><\/p>\n

And here is my rates policy document:<\/p>\n

https:\/\/docs.google.com\/document\/d\/1trir4rpKcTeK0xBWZcEPbE9cGcv6S5ycB18yEK36-5Y\/pub?embedded=true<\/a><\/p>\n

Google drive makes it easy for me to create, save, backup, share, collaborate and publish all from one interface, accessible from any Internet connected computer, even one I’ve never seen before.<\/p>\n

4. Access Methods<\/h3>\n

You can use apps, applications, and browsers: Google Drive is available from your phone, tablet, desktop\/laptop,\u00a0Chromebook, or any OS that supports web browsing<\/p>\n

5. Collaboration<\/h3>\n

Drive can be used for massive but organized collaborations, and it allows for real-time viewing of changes as they are made by anyone who is connected at the time. This means no more email based confusion of flow or changes or edits or versions, because you always work with one canonical<\/em> document<\/p>\n

6. Spreadsheets<\/h3>\n

Most of the same formulas you\u2019d expect in Excel exist in Google Sheets. Here is a document that discusses the long list of functions in Sheets: https:\/\/support.google.com\/docs\/table\/25273?hl=en&rd=2<\/a><\/p>\n

You can import and export Excel spreadsheets using Drive, and it can be used in most of the same ways you’d expect: making charts, graphs, etc.<\/p>\n

7. Word Processing<\/h3>\n

Google Docs allows for commenting, sharing, and versioning in docs.\u00a0All of the WYSIWYG features you\u2019d expect are present.<\/p>\n

8. Presentations<\/h3>\n

You can create, save, and present using Google Slides.\u00a0Collaborate on slidedecks the same way as everything else in Drive.<\/p>\n

9. Organize your stuff<\/h3>\n

Use Drive\u2019s folders to manage your history and hierarchy of documents. There’s no\u00a0more worrying if everything is saved or backed up, because it happens automatically.<\/p>\n

10. Be safe and secure<\/h3>\n

Two factor authentication provides an amazing protection against unauthorized access. Learn more about Two Factor Authentication here:\u00a0https:\/\/www.google.com\/landing\/2step\/<\/a><\/p>\n

Drive backs up and saves everything as you type, import, and otherwise edit. Further, version history allows for easy recovery from disaster.<\/p>\n

There are many other reasons why Drive is a good choice for cloud storage and productivity, but this is a pretty good start. if you have any questions about using Drive, I’d love to hear them!<\/p>\n

 <\/p>\n","protected":false},"excerpt":{"rendered":"

So I recently gave a class at Princeton Public Library on Google Drive. I speak about it frequently to organizations and internal groups as well. It is a topic that is nearly as close to my heart as visual literacy, and one that strongly affects the way I learn, work, and live. The accompanying presentation is at this link on Google Drive. And that, in effect, is part of the power of it. I can control who gets what kind of access to all of my documents going back to my first digital document, and can grant access or editing rights with a link.<\/p>\n","protected":false},"author":1,"featured_media":268,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_publicize_message":"","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","default_image_id":0,"font":"","enabled":false},"version":2},"jetpack_post_was_ever_published":false},"categories":[19,7,18,3653,16,21,23,27,29,31,32,5],"tags":[],"class_list":{"0":"post-42127","1":"post","2":"type-post","3":"status-publish","4":"format-standard","5":"has-post-thumbnail","7":"category-classes-presentations","8":"category-consulting","9":"category-cv","10":"category-insights","11":"category-libraries","12":"category-professional-activities","13":"category-professional-experience","14":"category-references","15":"category-research-interests","16":"category-teaching","17":"category-teaching-experience","18":"category-technology","19":"czr-hentry"},"jetpack_publicize_connections":[],"jetpack_featured_media_url":"https:\/\/i0.wp.com\/lemasney.com\/consulting\/wp-content\/uploads\/2010\/02\/20100219.png?fit=494%2C494&ssl=1","jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/p3h6y2-aXt","jetpack_likes_enabled":true,"jetpack-related-posts":[{"id":41995,"url":"https:\/\/lemasney.com\/consulting\/2015\/04\/15\/tonight-at-ppl-google-drive\/","url_meta":{"origin":42127,"position":0},"title":"Tonight at PPL: Google Drive","author":"lemsy","date":"2015-04-15","format":false,"excerpt":"View image | gettyimages.com There's a free and open to the public class tonight (4\/15\/2015) at Princeton Public Library at 7 pm on Google Drive. I'm excited for the session because in many of the conversations that I have with clients about how they manage documents and archives, I usually\u2026","rel":"","context":"In "affiliations"","block_context":{"text":"affiliations","link":"https:\/\/lemasney.com\/consulting\/category\/cv\/professional-affiliations\/"},"img":{"alt_text":"cloud by lemasney","src":"https:\/\/i0.wp.com\/lemasney.com\/consulting\/wp-content\/uploads\/2014\/07\/20100123.png?fit=500%2C500&ssl=1&resize=350%2C200","width":350,"height":200},"classes":[]},{"id":815,"url":"https:\/\/lemasney.com\/consulting\/2013\/03\/11\/wordpress-camp-at-princeton-public-library\/","url_meta":{"origin":42127,"position":1},"title":"WordPress Camp at Princeton Public Library","author":"lemsy","date":"2013-03-11","format":false,"excerpt":"In this session, I talked with new, excited WordPress users about the various ways they might want to use WordPress, including content management, subscription, sharing features, video and image publishing, discussion, and more. https:\/\/docs.google.com\/presentation\/d\/1-UtuHCCsOalOZRicHFTBlVIW-Phpq5GWCJ1GZIoVlwQ\/edit?usp=sharing Related articles 15 Useful, Little-Known WordPress Plugins to Add to Your Collection | RYP Marketing (rypmarketing.com)\u2026","rel":"","context":"In "affiliations"","block_context":{"text":"affiliations","link":"https:\/\/lemasney.com\/consulting\/category\/cv\/professional-affiliations\/"},"img":{"alt_text":"WordPress","src":"https:\/\/i0.wp.com\/lemasney.com\/consulting\/wp-content\/uploads\/2013\/03\/276380757_1ac950f28f_m1.jpg?resize=350%2C200","width":350,"height":200},"classes":[]},{"id":509,"url":"https:\/\/lemasney.com\/consulting\/2013\/04\/07\/the-technology-and-the-design-on-android\/","url_meta":{"origin":42127,"position":2},"title":"The Technology and the Design: On Android","author":"lemsy","date":"2013-04-07","format":false,"excerpt":"In this quick video (video is now working, sorry for anyone who tried earlier), I give an overview of the reasons why I love Android, and invite viewers to come and see me talk about it at Princeton Public Library on Tuesday, April 9th, 2013 at 7 pm in the\u2026","rel":"","context":"In "classes and presentations"","block_context":{"text":"classes and presentations","link":"https:\/\/lemasney.com\/consulting\/category\/portfolio\/classes-presentations\/"},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":755,"url":"https:\/\/lemasney.com\/consulting\/2013\/02\/04\/spring-2013-princeton-public-library-free-technology-classes-offered-by-john-lemasney\/","url_meta":{"origin":42127,"position":3},"title":"Spring 2013 Princeton Public Library free technology classes offered by John LeMasney","author":"lemsy","date":"2013-02-04","format":false,"excerpt":"All of these sessions are offered at Princeton Public Library, Witherspoon Street, Princeton NJ. They are in the Technology lab on the second floor furthest from the main stairwell. Please come and join me to learn about these fun and useful technologies! Tues, Feb 5 from 7:00-8:30 Discovering Google Chromebook\u2026","rel":"","context":"In "affiliations"","block_context":{"text":"affiliations","link":"https:\/\/lemasney.com\/consulting\/category\/cv\/professional-affiliations\/"},"img":{"alt_text":"John LeMasney","src":"https:\/\/i0.wp.com\/lemasney.com\/consulting\/wp-content\/uploads\/2014\/09\/photo-on-2012-09-19-at-16-18-3.jpg?resize=350%2C200","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/lemasney.com\/consulting\/wp-content\/uploads\/2014\/09\/photo-on-2012-09-19-at-16-18-3.jpg?resize=350%2C200 1x, https:\/\/i0.wp.com\/lemasney.com\/consulting\/wp-content\/uploads\/2014\/09\/photo-on-2012-09-19-at-16-18-3.jpg?resize=525%2C300 1.5x"},"classes":[]},{"id":4781,"url":"https:\/\/lemasney.com\/consulting\/2013\/09\/23\/weeks-events-opportunities-lemasney-consulting\/","url_meta":{"origin":42127,"position":4},"title":"This week’s events and opportunities with LeMasney Consulting","author":"lemsy","date":"2013-09-23","format":false,"excerpt":"Hi, all. There's a lot going on this week, and I wanted to make you aware of some of the offerings and events that might help you. Also, you can always click on the link at the bottom of my site to see what classes and other public offerings I\u2026","rel":"","context":"In "affiliations"","block_context":{"text":"affiliations","link":"https:\/\/lemasney.com\/consulting\/category\/cv\/professional-affiliations\/"},"img":{"alt_text":"20110816","src":"https:\/\/i0.wp.com\/farm7.static.flickr.com\/6077\/6051333641_8019907382_m.jpg?resize=350%2C200&ssl=1","width":350,"height":200},"classes":[]},{"id":4804,"url":"https:\/\/lemasney.com\/consulting\/2013\/10\/07\/codecademy-adults-learn-write-code-free-session-1-3-datetime-oct-9-2013-700pm-830pm\/","url_meta":{"origin":42127,"position":5},"title":"Codecademy for Adults: Learn How to Write Code for Free (Session 1 of 3) DATE\/TIME: Oct 9 2013 – 7:00pm – 8:30pm","author":"lemsy","date":"2013-10-07","format":false,"excerpt":"\"Codecademy for Adults: Learn How to Write Code for Free LOCATION: \u00a0Technology Center Session 1: Wednesday, October 9, 7-8:30 Session 2: Wednesday, October 16, 7-8:30 Session 3: Wednesday, October 23, 7-8:30 Have you ever wanted to know how to write code, build websites, and develop applications, but did not know\u2026","rel":"","context":"In "affiliations"","block_context":{"text":"affiliations","link":"https:\/\/lemasney.com\/consulting\/category\/cv\/professional-affiliations\/"},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]}],"_links":{"self":[{"href":"https:\/\/lemasney.com\/consulting\/wp-json\/wp\/v2\/posts\/42127","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/lemasney.com\/consulting\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/lemasney.com\/consulting\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/lemasney.com\/consulting\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/lemasney.com\/consulting\/wp-json\/wp\/v2\/comments?post=42127"}],"version-history":[{"count":5,"href":"https:\/\/lemasney.com\/consulting\/wp-json\/wp\/v2\/posts\/42127\/revisions"}],"predecessor-version":[{"id":46971,"href":"https:\/\/lemasney.com\/consulting\/wp-json\/wp\/v2\/posts\/42127\/revisions\/46971"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/lemasney.com\/consulting\/wp-json\/wp\/v2\/media\/268"}],"wp:attachment":[{"href":"https:\/\/lemasney.com\/consulting\/wp-json\/wp\/v2\/media?parent=42127"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/lemasney.com\/consulting\/wp-json\/wp\/v2\/categories?post=42127"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/lemasney.com\/consulting\/wp-json\/wp\/v2\/tags?post=42127"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}